Saving the Environment With Easy to Use Internet Fax

Although the internet and digital communication has grown at a tremendous rate, a wide majority of companies are still using fax communication. Although this may be great for sending and receiving important documents, the technique has now become very outdated. You could save your office space by not only removing the bulky fax machines but also in becoming eco friendly and paperless.

This is where fax to email communication comes in, with advancement in technology and computers we can now create a communication like the bulky fax machine that will eliminate the use of such environmentally damaging equipment. A few facts that should be brought to light are as follows.

More than 50 million trees in the world have to be cut down and used to make enough paper to use in a fax machine, plus consider the electric that is used to power the equipment and transmit a fax, it all eventually turns out to be a lot of pollution on a yearly basis. So if you would like to help save the planet and take advantage of this new era then read on.

Online faxing is a service which can be taken advantage of on the internet, we all know how emails work and how they are sent. Well basically efax does exactly the same thing. With a unique piece of installation you can turn your machine into a fax chomping processor. Not only does internet faxing help save the environment, but it also has a wider variety of positive effects such as:

The costs to yourself will be much cheaper as you will not be paying for continuous supplies of paper ink cartridges and ink. Secondly you have the option to freely distribute email faxes to your colleagues with ease, actually it's as simple at the click of a button. Finally one of the biggest problems that I remember having with fax machines was the way that they were always getting jammed and breaking, it's as if we were constantly calling out an engineer to come and repair the machine.

You should always remember that like a fax machine you need to get good quality at a good price. There are a lot of companies that offer the cheapest value service, but can you realistically say that they are the best. Not all fax services are the same you will have to shop around to see which one is the most reliable and trustworthy.

Internet Faxing

I would like to touch on the technology of what we call Internet Faxing or I-Faxing. I-Faxing is a method of transmitting messages electronically via the internet or IP addresses (like postal addresses for machines on the internet allocated by your Internet Provider). Much like e-mail has taken off in the business world (and outside of it), so will Internet Faxing and the concept of communicating for a minimal cost and without the use of paper.

So how does an office take advantage of Internet Faxing? Well let's firstly look at the application that I-Faxing is used for. Just like normal faxing I-Faxing allows us to transmit electronic messages from one point to another using the scanning technology in either a fax machine or MFD (multi-function device). The difference between a normal fax and this technology is that the cost involved with sending this data can be dramatically reduced.

I-Fax also allows the sender to reduce paper usage and the company's carbon footprint on the environment by taking advantage of I-Fax from desktop software that is associated with the module installed in the MFD. Given our commitment to a sustainable future, I-Faxing, Scanning, Emailing and other clever paper saving systems (including the simple double-sided print) are options that have become apart of our everyday life, without exception. The good news for businesses concerned not only with its carbon footprint but also operating costs and profit margins is that I-Fax can help you with all of these.

Take the following as a working example:

Company ABC has an office in Melbourne, Australia with a multi-function device fitted with I-Fax and also has an office in Sydney, Australia (interstate) with the exact same configuration. The two offices need to communicate between one another for printed orders and invoices. Rather than sending normal faxes or sending physical paper via the postage either office can send a fax via the internet (I-Fax) without having to pay local or interstate phone costs. And depending on how the receiving station is set up the fax can either print out direct or can even be forwarded on to a local fax number in the other state (thus reducing interstate call costs to near enough nothing, excluding IP costs).

You can see with this type of technology how a company could save hundreds of dollars alone in faxing costs and improve the efficiency of its current system. I have had the pleasure of viewing many clients operate a well-oiled system with I-Fax and enjoy the speed and reduction in costs associated with this technology. You will find that even with some of the latest word processing software that I-Fax is now being incorporated for everyday use.

Have a look at your current system or if you are investigating a future system have a look at I-Fax options that are available and how they could benefit your organisation. My example above is only a small example of what can be done with this fantastic technology.